# Weekly Dynamic: SQL to Balance AP to GL

- URL: https://dynamicaccounting.net/weekly-dynamic-sql-to-balance-ap-to-gl/
- Date: 2010-08-09
- Topics: General Ledger & Financials, Payables & Receivables, Tips & Hidden Features
- Type: original article

An important part of maintaining Dynamics GP is balancing the AP subledger to the General Leger. GP has a utility to help you do this if they are out of balance. Additionally, The Close can go beyond the capabilities in Dynamics GP to provide even better balancing options. But what if you are regularly in balance and you want to make sure that you stay that way without having to run the big AR Trial Balance report every day? Well, here is a little bit of SQL that can I’ve used before that can do just that. This compares the AP subledger to the selected AP GL account and shows the difference. It’s a quick way to see if AP balance.

SELECT     ‘AP’ as SubType, (SUM(currblnc))\*-1 AS SUBBAL, 0 AS GLBAL   
into #SubtoGLCompare   
FROM         PM00201

/\*Get the GL total for this Account. Change the account below or optionally add additional   
actnumbr parameters to tighten or broaden the account\*/   
INSERT #SubtoGLCompare (SubType,SubBal,GLBAL)   
SELECT     ‘AP’ as Subtype, 0 AS Subbal, SUM(Perdblnc) AS GLBal   
FROM         GL11110   
WHERE     actnumbr\_2 = ‘2100’ — Change this

Select SubType, sum(Subbal) as SubBal, Sum(GLBal) as GLBAL, sum(SubBal)-Sum(GLBAL) as Difference,   
‘Difference is Subledger minus GL.’ as Instructions   
from #SubtoGLCompare   
Group by SubType

Drop Table  #SubtoGLCompare